It is every professional’s dream to achieve higher productivity at the end of each day. Of course, increased productivity translates to more income and increased profits.
However, improved productivity doesn’t just happen. It comes after you have streamlined your processes to achieve efficiency. One way to achieve this is by realizing the potential that productivity tools carry and identifying the best ones that suit your business model.
With the best online productivity tools, you can save time, manage tasks better, achieve improved communication and better collaboration, and improve the quality of work, among other benefits. All of these work together to realize increased productivity throughout the team. If you have no idea of the best productivity tools that you need for your work, here are four that you can consider.
Time management tools
Time is a very crucial element when it comes to productivity. It is the most important determining factor in the timely delivery of tasks or missing important deadlines. However, a day might appear to have many hours, only to realize that you have nothing to show for it at the end of the day.
Time management tools allow you to set a specific time for each task that you have to tackle. This way you are able to control the amount of time spent on projects. When you are tracking the time used on tasks, you are better able to avoid distractions and procrastination to use the time allocated effectively. You are able to do much in less time and have enough time to rest, which is also important in keeping you productive. Some of the best time management tools include Toggl, Timecamp, Proofhub, and Scoro, among others.
Task management tools
A day can have a lot to do. Moreover, if you are a manager, you can agree that it can be very hard to keep up with the progress of the projects at hand with an ever-increasing workload. You have a duty to schedule workers, manage shifts, assign work and still manage the progress to see where more help is needed. You also have a duty to ensure that everyone works optimally to meet the set deadlines.
Task management tools help you manage projects from start to end. You can even break down the task into mini-tasks, assign who is responsible for what and ensure that everyone is on the same page. This eliminates the need for paper-based checklists that are prone to errors for a more efficient way of tracking tasks. You can choose a task management tool from a list of reliable ones such as Asana, Basecamp, Monday.com, and CoSchedule, among others. It is a good idea to make use of VPNs as well. VPNs can help in giving access to blocked websites and also protect your information to maintain online privacy. Check VPN Reviews before making your choice.
Communication and collaboration tools
When working in a team, proper and effective communication and collaboration is the glue that holds everyone together. Good communication ensures that everyone is aware of what is happening in a timely manner. Good collaboration, on the other hand, ensures that everyone knows who is working on which task and how far each person is with the tasks. These two work hand in hand to ensure that everyone has everything they need for the completion of their tasks. If a problem arises, team members can pass it along for a prompt solution.
Communication and collaborative tools such as Slack allows teams to share information in real-time. It also allows the creation of channels, which makes communication by departments possible. Collaboration also means sharing files back and forth with colleagues. Try to make sure that you convert these files from Word to PDF so they don’t change the format and the information remains completely identical.
You also need tools that can help share files effectively to ensure that everyone is equipped with the information needed to complete a task. Sending large files enables teams to save time and share as much information as possible in a single file. It is necessary that you have tools that allow your team to send large files easily.
Tools to eliminate distractions
Even with a time management tool in check, some people still struggle with keeping away distractions. This is especially so when distractions come in the form of tasks that need to be tackled. For instance, you can remember that you have an email to return in the middle of a task, or maybe you have to handle a comment from a customer on social media. However, once you take your focus somewhere else, even for a second, you lose the momentum that you had, and it becomes easy to allow in other distractions.
You can use tools to block the websites that keep distracting you for a specified time so that you can concentrate on tasks for that period. Good examples of such tools include KeepMeOut, Anti-Social, and Freedom, among others.
They say that you are as good as the tools that you use. If you insist on working manually, such as relying on papers to manage tasks or trusting yourself that you won’t peek on your social media pages, you would be setting yourself up for failure. You would be working so hard with little results to show for it. Using online productivity tools allows you to work smart rather than hard to achieve results in a timely manner.